Getting started
Sign in to the app
- Open the app's address in your browser.
- Type your Email and your Contraseña (Password).
- Click Entrar (Sign in).
The app sends no password-recovery emails. If you forget your password, ask a TBA administrator to set a new one.
The screen
The side menu shows only the sections your user can open. A TBA user sees all of these:
| Section | What you find |
|---|---|
| Inicio (Home) | Your counters and tasks for the day. |
| Validaciones (Validations) | The documents awaiting your validation. |
| Alertas (Alerts) | Warnings about maintenance jobs, inspections and deadlines. |
| Activos (Assets) | The buildings, floors and premises. |
| Mantenimientos (Maintenance jobs) | The preventive and corrective jobs. |
| Inspecciones (Inspections) | The inspection schedules and the regulatory inspections. |
| Facturas (Invoices) | The providers' invoices. |
| Contratos (Contracts) | Contratos TBA (TBA contracts) and Contratos de servicio (Service contracts). |
| Empresas (Companies) | Clientes (Clients) and Proveedores (Providers). |
| Administración (Administration) | Usuarios (Users), Roles, Claves de API (API keys) and Configuración (Settings). |
Your name appears at the bottom of the side menu. Open it to go to Mi cuenta (My account).
Home
Inicio changes according to who you are.
- TBA sees the documents to validate, the overdue maintenance jobs, the quotes awaiting the client, the inspections due within 90 days, the correction deadlines within 30 days, the validated invoices not yet forwarded and the contracts in notice. Mis activos (My assets) and the unread alerts appear below.
- A client sees the quotes to decide on, the open maintenance jobs, the non-favourable inspections and the jobs closed this month.
- A provider sees this week's jobs, the overdue jobs, the rejected documents and the executed jobs without documents.
Each counter opens the list with its filter already set.
Lists and record pages
Every section works the same way:
- A list has a search box, filters and sortable columns. The page address keeps the filters. A shared link opens the list with the same filters.
- A record page opens when you click a row. Its top shows the code, the name, the state and the main actions. The tabs below show the related records.
- Mantenimientos and Facturas have the Exportar CSV (Export CSV) button. It takes the list to a spreadsheet.
The app gives every new record a code. For example, ACT-0001 is an asset, CS-0001 a service contract, MAN-000001 a maintenance job and ITL-0001 an inspection.
States are calculated automatically
Nobody changes a state by hand. The app calculates it from what has happened. For example, a maintenance job moves to Cerrado (Closed) when the FM validates its report and its certificate. A contract moves to Vigente (In force) when it is signed and its start date has arrived.
Nothing is deleted
Contracts, assets and users are terminated with a date and a reason. Maintenance jobs are cancelled with a reason. Documents never change. If a document is wrong, the FM rejects it and the provider uploads another. The history stays complete.
You can Eliminar (Delete) only a record created by mistake, and only while nothing depends on it.
My account
In Mi cuenta you can:
- See your profile, your company, your roles and your functions.
- Turn on Modo oscuro (Dark mode).
- Turn Alertas por email (Email alerts) on or off.
- Cambiar contraseña (Change password). The new password needs at least 8 characters.
- Cerrar sesión (Sign out).