Assets and installations
Asset
An asset is a building, or a floor or premises inside a building. Each asset belongs to a TBA contract and has an FM.
- Tipo (Type): Building, Floor or Premises.
- Estado (Status): Operational or Under works.
- Ficha del activo (Asset details): built area, common areas, use, year of construction, parking spaces, energy certificate, address and note.
A building can have sub-assets: its floors and its premises. When the app counts assets, it counts only the top-level assets that are not terminated.
Equipment is not an asset
A lift or a boiler is an installation.
The asset page
The asset page has these tabs:
| Tab | What it shows |
|---|---|
| Resumen (Summary) | The asset details, its sub-assets, the service contracts in force, the upcoming inspections and the year's figures. |
| Arrendatarios (Tenants) | Who leases space, how much area and until when. |
| Instalaciones (Installations) | The tree of installations and sub-installations. |
| Contratos (Contracts) | The service contracts that cover the asset. |
| Calendario preventivo (Preventive calendar) | The maintenance plans and their visits month by month. |
| Mantenimientos (Maintenance jobs) | The jobs of the asset and of its sub-assets. |
| Inspecciones (Inspections) | The inspection schedules and the inspections of the asset. |
| Facturas (Invoices) | The invoices linked to the asset. |
Tenants
A tenant is a company that leases space in the asset. The app stores its name, its NIF (tax ID), the space, the area, the occupants, the opening hours, the contact person and the lease dates.
The tab adds up the leased area and the vacant area. A tenant can request a corrective job and be charged for it.
Installation
An installation is a system or a specific piece of equipment in an asset that a service contract maintains. For example, a boiler, a lift or the fire-detection system.
- It belongs to an asset and to a service contract.
- It has a location, a Puesta en marcha (Commissioning) date, a N.º RIPCI (RIPCI no.) for fire protection, and a note.
- Estado: Operational, Stopped or Retired.
An installation is never deleted. When it stops existing, it moves to Retirada (Retired).
Sub-installation
A sub-installation is a part of a larger installation, such as the motor of a lift. It shares the service contract of its installation.
The installation page
The page shows the installation's details, its sub-installations, its maintenance plans, its inspection schedules and its past maintenance jobs. From it you can open a Nuevo correctivo (New corrective).