Inspections

Inspection

An inspection is a regulatory check of an asset or an installation. An inspection body (OCA or ECA) carries it out. Some types are High voltage, Low voltage, Thermal installations, Gas, Fire protection, Lifts, Hot water and legionella, or Façade.

Each inspection stores the inspection body, the Expediente (File number), the planned date, the inspection date, the result and the number of defects.

Result

Result	What it means
Favorable (Favourable)	Everything is fine.
Condicionada (Conditional)	There are defects to correct.
Desfavorable (Unfavourable)	There are serious defects to correct.

A Conditional or Unfavourable result is non-favourable.

Inspection certificate

The acta de inspección (inspection certificate) is the certificate that the inspection body issues. The FM validates it.

Inspection schedule

An inspection schedule is the legal obligation to repeat one type of inspection on an asset or an installation. It records the Normativa (Regulation), the Periodicidad (Recurrence) and the Próxima inspección (Next due date).

The next due date is the date of the last inspection plus the recurrence. TBA can set it by hand if needed.

Schedule band

The schedule band says where each schedule stands today:

Band	When
Vencida (Overdue)	The next due date has already passed.
< 3 meses (< 3 months)	The next due date falls within the next 90 days.
En plazo (On time)	The next due date is more than 90 days away.
Corrección (Correcting)	The last inspection was not favourable and its correction is still open.
Sin fecha (Unscheduled)	The schedule has no next due date.
Finalizado (Ended)	The schedule no longer applies.

Defects and correction plan

A defect is a fault that an inspection finds and that must be fixed.

Each non-favourable inspection has a single correction plan. The plan records:

• The Gravedad (Severity) of the worst defect: Minor, Serious, Very serious or Immediate.
• The Defectos que corregir (Defects to correct).
• The Fecha límite (Correction deadline) to correct them.
• The Coste estimado (Estimated cost).
• The Mantenimiento vinculado (Linked maintenance job): a corrective job on the same asset that carries out the repairs.

The severity proposes the correction deadline. TBA can change it.

Resolution certificate

The resolution certificate proves that the correction plan is complete. The inspection stays open until the FM validates this certificate.

States

State	When
Pendiente (Pending)	It has no result yet.
Favorable	The result was favourable.
No favorable (Non-favourable)	The result was not favourable and the correction is within its deadline.
Caducada (Expired)	The correction deadline passed without a validated resolution certificate.
Cerrada (Closed)	The FM validated the resolution certificate.